Post Construction Phase

Preparing and transmitting documents connected with final payment, the organization of operation and maintenance manuals, assembling record drawings, Contractor follow-up, Owner move-in or start-up, Contractor call-back, and Contractor close-out.

Final Cost Report: We will summarize total Project costs in a final report, listing all change orders and identifying any unresolved issues which may have a cost impact.

Spare Parts and Warranties: We will co-ordinate all requirements for spare parts and warranties.

Final Permits: Dubai Municipality, DEWA, DU (telephone co.) and Dubai Land require permits to permanently use or operate the project. Some agencies are more stringent than others and may require documentation, testing and statements concerning completeness of the Project. Most require a final inspection. We will assure compliance with these requirements and assist in securing all permits.

Final Payment: When the Contractor has completed all punch list items, we will arrange with the Consulting Engineer and the Client for a final inspection of the facility. When the Client is satisfied that the work has been satisfactorily completed, we will make recommendations, in writing to the Client, for final payment to the Contractor.

Contract Close-out: We will co-ordinate and expedite the completion of Contractor submittal requirements prior to contract close-out, including certificate of substantial completion; completion of punch list work; final lien waivers; guarantees/warranties; and final payment application. We will work with the Client in final Project cost accounting, providing Project cost records and general Project documentation as required and established at the outset of the Project.

Contractor Call-backs: We will remain on-site after substantial completion for the period specified and agreed with the Client or as modified by subsequent agreement.

Close Out Reports: All reports that have been issued during the design and construction phases will be prepared in final form, summarizing the Project history. Cost accounting will be prepared with the final resolution of all expenditures. These reports should officially note the dates of substantial completion and commencement of warranties.

Project Management Control Systems (PMCS)
Planning and Master Schedule

Further to the above, a schedule management for the project packages/phases will be implemented in Primavera, for the hierarchy of schedules on the project as follows:
• Project Master Schedule
• Consultant and Contractor Project Schedules
• Contractual Milestones
• Overall Contract Schedule
• Two Week Look Ahead
• Submittal Schedule
The Project Master Schedule is the overall evaluation and performance tool for monitoring the project progress. It will be used to identify and coordinate inter-relationships between various project components. authorities’ approvals, client approvals and any other adjacent projects. It will cover the various phases of the Project, Master planning, Design, and Construction. The Project Master Schedule is developed during the planning phase in order to establish a baseline. It also identifies major project milestones, and key contract and financial milestones as identified in the various project contracts. This aspect of the Project Management Services is detailed further later in this proposal.

The operation of this planning management shall include but not be limited to network diagrams, schedule updates, computer generated schedules, reports and cost data necessary to control and execute the project. All network diagrams requested shall be in the precedence time scale format. The Project Manager will arrange to produce and furnish to the Client, at the required intervals, the following schedules:

a) Master Schedule
Upon award of the contract, we will meet with the Client to discuss and review project issues with respect to the Project Master Schedule. This schedule will be developed, regularly updated, refined and/or revised within the overall designated time span of the project and will be furnished to the Client within a period of 15 days from contract award. Upon approval by the Client, this schedule shall serve as the frame work for the subsequent development of all detailed schedules.

b) Construction Schedule
During the construction period, we will review the construction schedule prepared by the contractor. The schedule, once approved, shall be the contractual schedule against which progress will be assessed. The schedule shall be sufficiently detailed so as to be suitable for costs and resource loading against which payments the contract(s) shall be evaluated and to ensure that the construction schedule is regularly updated to reflect the latest status of works and tie it to established milestones keyed to the overall master schedule.

c) Adjustments to Project Master Schedules
Working with the various project parties involved, the Project Manager will, if deemed necessary, revise, add or elaborate on original activities (within the overall time frame of the project) to ensure complete understanding by all participants of activities to be accomplished and submit the same to the Client for approval.